Facilities management, when broken down to the very basics, is quite simply the management and maintenance, care, and use of commercial buildings – utilizing people, processes, and quite often, software.
The Official Definition
In this way, it is an on-going affair that continues for the life of the building’s use. With large corporations and even large publicly owned buildings, controlled facilities management is not only essential but also complex and time-consuming. This is why, with the advent of the modern PC, CAFM software has become an integral part of building and business management, saving time and money.
Computer-Aided Facilities Management (CAFM) Uses in Modern Business
Quite simply, computer-aided facilities management software is designed to help FMs s to keep track of their organization’s assets by linking a variety of information together electronically. Every business is different and similarly, the needs of their facilities managers will also differ, but the correct CAFM software can make all the difference providing a wealth of benefits, the most important of which are obviously money and time savings.
For a long time, the use of Excel spreadsheets was the extent of CAFM but with changing times, CAFM has moved forward to align the software capabilities with the requirements of the businesses they are supporting. In an age when FMs, like everyone else, expect global access to information and reporting, the use of spreadsheets is essentially an inadequate out-dated approach to FM in the business world.
CAFM software helps to integrate the FM team with the core processes of the business and increases the profile within the business – ensuring that everyone is aware of the importance of the facilities management processes and team. Properly implemented CAFM systems also allow businesses to give access to some elements of the FM system to people within the business and other departments where it historically would have been managed entirely by the FM team. For example, room and car booking may be completed by the company intranet.
Choosing the right CAFM software can make a big difference to your business – automating processes, spreading and delegating management across the company, and providing comprehensive reporting and alerts processes.